Housing

Housing Payment Information

Academic Year 2011-2012

The University tries its best to accommodate students within the Host Family Housing arranged through the University network.  When a student fails to fulfill the full term of his or her housing occupancy, it is a costly proposition for the University since a student who vacates a University accommodation leaves empty a living space that could otherwise have been filled.  The following payment and refund policies have been adopted with this in mind.

Housing Fees 2011-2012

Academic Year 2012-2013 >>

Summer 2011 (per session) Fall 2011 semester Spring 2012 semester Host Family (Señora)       Option 1: With Kitchen Privileges 955 € 2,390 € 2,390 € Option 2: With Half Room & Board 1,275 € 3,180 € 3,180 €

(Food purchases are available a la carte in the University cafeteria.)

Housing Confirmation and Occupancy

Upon assignment of housing, the University sends the student a Housing Bill, as well as a Housing Agreement.  In order for the housing assignment to be considered confirmed, the student must:  (1) inform the Housing Coordinator in writing (email: housing-madrid@slu.edu) of his/her acceptance of the said assignment and (2) return the completed Housing Agreement to the Housing Coordinator by the following confirmation dates:

	Summer 2011 (1st session):	25 April 2011
	Summer 2011 (2nd session):	01 June 2011
	Fall 2011:	17 August 2011
	Spring 2012:	21 December 2011

The Housing Bill indicates the official housing move-in date.  (Students who arrive early must make their own arrangements for accommodations until the move-in date.  Those who will be arriving late should so inform the Housing Coordinator.)  A student is considered to have contractually taken occupancy of Host Family Housing arranged through the University if prior to the confirmation date above s/he has not informed the Housing Coordinator in writing that s/he will not be using the assigned housing accommodation.

Deposit / Processing Fee

As part of the housing application, the student pays a 250 € non-refundable processing fee, 150 € of which will be applied as a credit toward the student’s first housing payment.

Payment of the non-refundable processing fee may be made (1) on-line, by using a Visa or Master Card, (2) by personal check, bank draft or international money order, or (3) by a wire transfer.  For, details on each method of payment, cf. Section VI below.

Billing Information & Payment Plans

1. The Housing Bill is sent by email directly to the student.  If a parent, guardian or home university is responsible for payment of housing, it is the student’s responsibility to make the third party aware of this billing and of the payment schedule.
   
   By sending an email to housing-madrid@slu.edu, visiting students may request that their Housing Bill be sent directly to their home university if that university pays for their housing.
   
   
2. Payment for housing, as well as for the processing fee, is always to be made directly to the Madrid Campus, regardless of where or through whom the student pays tuition.
   
   
3. The following housing payment plans – with accompanying payment deadlines – are available as indicated:
   
   
   • Full Payment:

   For Summer 2011 (1st Session)	25 April 2011
   For Summer 2011 (2nd Session)	01 June 2011
   For Fall 2011	17 August 2011
   For Spring 2012	21 December 2011

   • Payment in Installments (available only for fall and spring terms):

   For Fall 2011
   17 August 2011	25%
   15 September 2011	25%
   15 October 2011	25%
   15 November 2011	25%
   For Spring 2012
   21 December 2011	25%
   01 February 2012	25%
   01 March 2012	25%
   01 April 2012	25%

   • Payment in Installments for Students Awaiting Arrival of U.S. Federal and/or Home University Institutional Financial Aid (available only for fall and spring terms):

   For Fall 2011
   17 August 2011	550 €
   15 October 2011	balance
   For Spring 2012
   21 December 2011	550 €
   01 March 2012	balance

Please note:

1. Failure to make the initial payment according to the indicated deadline may result in the cancellation of the housing reservation.
   
   
   • Although housing applications will be received and processed on an ongoing basis, housing preferences are respected according to the submission date of the application.  Students who apply for housing after the first payment deadline must make the first payment immediately upon receipt of their housing assignment. 
     
     
2. Those who choose to pay in installments are subject to a 20 € penalty fee for any and each payment not made by the indicated deadlines.

3. 150 € of the housing processing fee paid as part of the housing application process will be credited towards the amount due of the first housing payment. 

Payment Methods

Payments may be made by any of the following methods:

On-line, by using Visa or Mastercard, by going to http://apply.madrid.slu.edu/yourhousing.  After first indicating the desired payment method, the student will be required to provide the following information:

Student I.D.	000-000-000
Birthdate	yyyy-mm-dd
Semester	(choose from drop down menu)
Year	(choose from drop down menu)
Type	US or Non-US

Some US banks may charge a service fee for international payments to foreign banks using credit cards. For specific rates, please contact your credit card company.

Any difficulty encountered while attempting to make an on-line payment should be addressed to the Office of Finance at finance-madrid@slu.edu.

By sending a Personal Check, Bank Draft or International Money Order made payable to “Saint Louis University in Spain, S.A. ” to:

Saint Louis University in Spain, S.A.
Office of Finance
Av.  del Valle, 34
28003 Madrid
Spain

Those who choose this option may write a US dollar check for the approximate dollar equivalent of the euro price.  Contact the Office of Finance at finance-madrid@slu.edu for an approximate US dollar equivalent.  The exchange rate applied will be the rate of our bank upon receipt of the check. If the euro equivalent of the dollar amount deposited (plus bank exchange fees) exceeds the semester housing price, the student will receive a credit in Spain. If the euro equivalent at the time of deposit (plus bank exchange fees) is less than the semester euro price, the student must make up the difference in Spain.

By making a Wire Transfer directly to:

Bank:	Santander Central Hispano
Address:	Paseo San Francisco de Sales, 35 - 28003 Madrid, Spain.
Account:	IBAN ES48 0049 5127 1021 1014 7715
Bank ID:	BSCHESMM
Account name:	Saint Louis University in Spain, S.A.

Those who choose to transfer funds directly should make sure to specify the name of the student and what the payment is for.  We recommend that a copy of the transfer be sent to the Office of Finance by fax (+34 915353880) or by email to finance-madrid@slu.edu so that the arrival of the transfer can be monitored.

Housing Payment Refunds

As indicated above, the housing processing fee is non-refundable; however, the processing fee of an admitted student who defers enrollment in the University will be kept as a credit on the student’s account for one full academic year, after which it is forfeited and considered non-refundable if the student does not enroll or enrolls and does not enter Host Family Housing arranged through the University.

Students are eligible for a full or partial refund of their housing payment/s according to the following guidelines:

1. A student is entitled to a full refund of payments made toward the upcoming term’s housing bill – minus the 150 € credited from the processing fee – if s/he prior to the official confirmation date informs the Housing Coordinator in writing of his/her intention not to move into Host Family Housing arranged through the University (cf. Section II above).
   
   
2. A student is entitled to a partial refund of the semester’s entire housing bill, according to the timetable and percentages indicated in the chart below, if the student officially withdraws during the term from the University.
   
   

   Term	University Withdrawal Date	% Refundable of Housing, Based on Prior Full Payment, less Processing Fee
   Summer 2011 (1st Session)	By 25 April 2011 By 16  May 2011 By 04 June 2011 Thereafter	100% 70% 40% 0%
   Summer 2011 (2nd Session)	By 01 June 2011 By 21 June 2011 By 06 July 2011 Thereafter	100% 70% 40% 0%
   Fall 2011	By 17 August 2011 By 01 September 2011 By 08 September 2011 By 15 September 2011 Thereafter	100% 90% 80% 70% 0%
   Spring 2012	By 21 December 2011 By 11 January 2012 By 18 January 2012 By 25 January 2012 Thereafter	100% 90% 80% 70% 0%

   
   
3. A student is liable for the full semester’s housing bill and is not qualified for any refund of payments if s/he:
   
   
   leaves Host Family Housing arranged through the University after having taken occupancy but remains enrolled on the Madrid Campus;
   is suspended from Host Family Housing arranged through the University for disciplinary reasons for a period of time; or,
   is expelled from the University and/or from Host Family Housing arranged through the University for disciplinary reasons.
   
   

   Please note:

   If a student pays housing in installments, s/he must pay any outstanding balance on the entire semester’s housing bill if any of the above three conditions apply.

Financial Holds

Any student who is in arrears to the University for housing in the course of the semester will be so notified, with the indication that failure to make payment according to an acceptable financial plan jeopardizes the student’s continued enrollment.

Students who are in arrears to the University for housing on the final class day of a given academic term – or who have not fully paid any assessment made for damage, cleaning or other penalty charges relating to housing – and who have not prior to that date worked out a detailed financial payment plan that is acceptable to the Office of Finance – will be withdrawn from all classes.  Any such student who is withdrawn from classes for financial reasons, but who eventually wants to receive a grade for coursework, is required to take final exams as scheduled.  A student will not be allowed to delay the taking of exams for financial reasons.  In order for a student to receive final grades for that term’s courses, as well as to be eligible to register for the next term’s classes, he/she must have settled all debt to the University or must have worked out a detailed financial payment plan that is acceptable to the Office of Finance.  The University will not be obligated to assign final grades to classes of those students who have not settled debt within one year after that term ends.

Please feel welcome to address any questions about housing financial matters to:

Saint Louis University in Spain, S.A.
Office of Finance
Avda. del Valle, 34 - 28003 Madrid
Tel.: +34 915545858 · Fax: +34 91 554 62 02
e-mail: finance-madrid@slu.edu