Housing

Housing Payment Information

Academic Year 2012-2013

The University tries its best to accommodate students within the Host Family Housing arranged through the University network. When a student fails to fulfill the full term of his or her housing occupancy, it is a costly proposition for the University since a student who vacates a University accommodation leaves empty a living space that could otherwise have been filled. The following payment and refund policies have been adopted with this in mind.

Housing Fees 2012-2013

Housing Confirmation and Occupancy

Upon assignment of housing, the University sends the student a Housing Bill, as well as a Housing Agreement. In order for the housing assignment to be considered confirmed, the student must:  (1) inform the Housing Coordinator in writing (email: housing-madrid@slu.edu) of his/her acceptance of the said assignment and (2) return the completed Housing Agreement to the Housing Coordinator by the following confirmation dates:

The Housing Bill indicates the official housing move-in date. (Students who arrive early must make their own arrangements for accommodations until the move-in date. Those who will be arriving late should so inform the Housing Coordinator.)  A student is considered to have contractually taken occupancy of Host Family Housing arranged through the University if prior to the confirmation date above s/he has not informed the Housing Coordinator in writing that s/he will not be using the assigned housing accommodation.

Deposit / Processing Fee

As part of the housing application, the student pays a 250 € non-refundable processing fee, 150 € of which will be applied as a credit toward the student’s first housing payment.

Payment of the non-refundable processing fee may be made (1) on-line, by using a Visa or Master Card, (2) by personal check, bank draft or international money order, or (3) by a wire transfer. For, details on each method of payment, cf. Section VI below.

Billing Information & Payment Plans

1. The Housing Bill is sent by email directly to the student. If a parent, guardian or home university is responsible for payment of housing, it is the student’s responsibility to make the third party aware of this billing and of the payment schedule.
   
   By sending an email to housing-madrid@slu.edu, visiting students may request that their Housing Bill be sent directly to their home university if that university pays for their housing.
   
   
2. Payment for housing, as well as for the processing fee, is always to be made directly to the Madrid Campus, regardless of where or through whom the student pays tuition.
   
   
3. The following housing payment plans – with accompanying payment deadlines – are available as indicated:
   
   
   • Full Payment:

   For Summer 2012 (1st Session)	27 April 2012
   For Summer 2012 (2nd Session)	01 June 2012
   For Fall 2012	10 August 2012
   For Spring 2013	17 December 2012

   • Payment in Installments (available only for fall and spring terms):

   For Fall 2012
   10 August 2012	25%
   12 September 2012	25%
   12 October 2012	25%
   12 November 2012	25%
   For Spring 2013
   17 December 2012	25%
   01 February 2013	25%
   01 March 2013	25%
   01 April 2013	25%

   • Payment in Installments for Students Awaiting Arrival of U.S. Federal and/or Home University Institutional Financial Aid (available only for fall and spring terms):

   For Fall 2012
   10 August 2012	550 €
   15 October 2012	balance
   For Spring 2013
   17 December 2012	550 €
   01 March 2013	balance

Please note:

1. Failure to make the initial payment according to the indicated deadline may result in the cancellation of the housing reservation.
   
   
   • Although housing applications will be received and processed on an ongoing basis, housing preferences are respected according to the submission date of the application. Students who apply for housing after the first payment deadline must make the first payment immediately upon receipt of their housing assignment.
     
     
2. Those who choose to pay in installments are subject to a 20 € penalty fee for any and each payment not made by the indicated deadlines.

3. 150 € of the housing processing fee paid as part of the housing application process will be credited towards the amount due of the first housing payment. 

Payment Methods

Payments may be made by any of the following methods:

Housing Payment Refunds

As indicated above, the housing processing fee is non-refundable; however, the processing fee of an admitted student who defers enrollment in the University will be kept as a credit on the student’s account for one full academic year, after which it is forfeited and considered non-refundable if the student does not enroll or enrolls and does not enter Host Family Housing arranged through the University.

Students are eligible for a full or partial refund of their housing payment/s according to the following guidelines:

1. A student is entitled to a full refund of payments made toward the upcoming term’s housing bill – minus the 150 € credited from the processing fee – if s/he prior to the official confirmation date informs the Housing Coordinator in writing of his/her intention not to move into Host Family Housing arranged through the University (cf. Section II above).
   
   
2. A student is entitled to a partial refund of the semester’s entire housing bill, according to the timetable and percentages indicated in the chart below, if the student officially withdraws during the term from the University.
   
   

   Term	University Withdrawal Date	% Refundable of Housing, Based on Prior Full Payment, less Processing Fee
   Summer 2012 (1st Session)	By 27 April 2012 By 18  May 2012 By 04 June 2012 Thereafter	100% 70% 40% 0%
   Summer 2012 (2nd Session)	By 01 June 2012 By 22 June 2012 By 09 July 2012 Thereafter	100% 70% 40% 0%
   Fall 2012	By 10 August 2012 By 04 September 2012 By 18 September 2012 By 28 September 2012 Thereafter	100% 90% 80% 70% 0%
   Spring 2013	By 17 December 2012 By 10 January 2013 By 21 January 2013 By 31 January 2013 Thereafter	100% 90% 80% 70% 0%

   
   
3. A student is liable for the full semester’s housing bill and is not qualified for any refund of payments if s/he:
   
   
   leaves Host Family Housing arranged through the University after having taken occupancy but remains enrolled on the Madrid Campus;
   is suspended from Host Family Housing arranged through the University for disciplinary reasons for a period of time; or,
   is expelled from the University and/or from Host Family Housing arranged through the University for disciplinary reasons.
   
   

   Please note:

   If a student pays housing in installments, s/he must pay any outstanding balance on the entire semester’s housing bill if any of the above three conditions apply.

Financial Holds

Any student who is in arrears to the University for either tuition or housing in the course of the semester will be so notified, with the indication that failure to make payment according to an acceptable financial plan jeopardizes the student’s continued enrollment.

Students who are in arrears to the University on the final class day of a given semester for any part of either tuition or housing – and who have not prior to that date worked out a detailed financial payment plan that is acceptable to the Office of Finance – will have for the following semester any registration and housing assignments withdrawn.

In order for a student to be able to register or request a housing assignment for the following semester, he/she must have settled all debt to the University or must have worked out a detailed financial plan that is acceptable to the Office of Finance.

Please feel welcome to address any questions about housing financial matters to:

Saint Louis University in Spain, S.A.
Office of Finance
Avda. del Valle, 34 - 28003 Madrid
Tel.: +34 915545858 · Fax: +34 91 554 62 02
e-mail: finance-madrid@slu.edu